IMPORTANT RULES & REGULATIONS

1          Application/Admission Procedure

a.       At the beginning of each semester, a student must enroll in courses of studies on the prescribed form

b.       The enrolment shall not be deemed complete unless a student makes payment of all the prescribed fees and submits the course registration form.

c.       Enrolment and fee payment must be completed by the dates notified for this purpose, provided the authority concerned may, in special circumstances and on payment of a late fee applicable at that time, permits a student to enroll within 3 weeks after the commencement of a semester. This permission of late admission/ enrolment will be at the student’s risk who will be responsible to make up the deficiency on his/ her own.

d.       A student admitted to a program shall, for so long as he/she has not completed all the requirements for the degree, enroll himself / herself for each semester, failing which his/her admission shall stand cancelled. In case he/she desires readmission, he/she shall have to apply afresh. The concerned authority may readmit such a candidate, or refuse admission if reasons advanced are not convincing.

e.        A student who discontinues with permission may seek readmission in the same or subsequent semester on the recommendations of the concerned faculty/ department / institute and approval of the Competent Authority.

f.         Course Audits: Students enrolled at Sarhad University can, on recommendation of their advisors/ tutors and approval of the concerned Dean/ HoD, audit courses. Such students will not receive any credit for courses taken on an auditing basis. In order for a successful audit to show on a student’s academic record (transcript), the student must comply with all the requirements specified by the teacher/ concerned department. Failure in meeting such requirements can lead to award of letter grade W (for withdrawn). Successful audit will be indicated by the letter grade V (for verified). Students registering for courses on audit basis must pay tuition fee at the regular rate.

g.       Prospectus and admission forms are available from the Main Campus, the regional offices and the Distance Education Centers (DECs).

h.       Application for admission must be made on the form enclosed with the prospectus. Photocopy or computer print will not be accepted.

i.       Applications incomplete in any respect will not be considered.

j.       Attested copies of certificates, testimonials and four photographs should be attached to the application form.

k.       Applications for admission should reach the admissions office on or before the date notified for this purpose in newspapers.

l.       All applicants will have to qualify the entry test and/or aptitude interview.

m.        Applicants who meet the selection criteria shall be evaluated / interviewed and the merit list shall be displayed at the Main Campus, the regional offices and the DECs of SUIT. Result will also be available on the University website.

n.       Successful applicants will be required to submit the requisite fee by the due date to secure admission.

2          Restrictions and Declarations

a.       Candidates punished by their previous institutions or universities on account of indiscipline or undesirable activities (major penalties) shall not be admitted in the University.

b.       The authority concerned may refuse admission to a student who, in its opinion, has malafide intentions or undesirable background.

3         Deficiency

If a candidate lacks the background knowledge for a specific program of interest, he/she will have to make-up the deficiency by taking one ore more additional courses as the concerned Faculty may prescribe.

4          Admission

a.       The admission Committee shall consider the applicants for admission to different programs on the basis of academic record, aptitude test and/or interview of the candidates

b.       The competent authority shall determine the number of students to be admitted in each program.

c.       Applicants and their parents have to give an undertaking to abide by the Rules and Regulations of the University and such instructions as may be issued by the competent authority of the University from time to time.

d.       Each student has to commit on an affidavit not to take part in political or other activities detrimental to the academic environment of the University.

e.       The admission of a candidate to a program shall initially be provisional, to be confirmed after (i) verification of testimonials/documents, and (ii) removal of course deficiencies, if any.

f.        If a student enrolls himself/herself with any other university while registered at Sarhad University, his/her admission will be cancelled immediately.

5         Enrolment in Semester

a.       At the beginning of each semester, a student must enroll in courses of studies on the prescribed form.

b.       The enrolment shall not be deemed complete unless a student makes payment of all the prescribed fees and submits the course registration form.

c.       Enrolment and fee payment must be completed by the dates notified for this purpose, provided that the authority concerned may, in special circumstances and on payment of a late fee applicable at that time, permits a student to enroll within 4 weeks after the commencement of a semester. This permission of late admission/ enrolment will be at the student's risk who will be responsible to make up the deficiency on his/ her own.

d.       A student admitted to a program shall, for so long as he/she has not completed all the requirements for the degree, enroll himself / herself for each semester, failing which his/her admission shall stand cancelled. In case he/she desires readmission, he/she shall have to apply afresh. The concerned authority may readmit such a candidate, or refuse admission if reasons advanced are not convincing.

e.       A student who discontinues with permission may seek readmission in the same semester on the recommendations of the concerned faculty/ department / institute and approval of the Competent Authority. 

6          Fee Deposit

At the time of admission to SUIT, a student will be required to deposit admission fee, semester enrolment fee, tuition and examination fee in the form of demand draft in the name of Sarhad University, Peshawar, or deposit it at specified branch(es) of Muslim Commercial Bank.

7          The Semester System

Sarhad University follows semester system. There are two semesters (Fall and Spring) every year. Each semester is spread over 20 weeks (including examinations). At the end of each semester, two to three weeks shall be allowed for compilation of results. Students promoted to the next semester shall complete their registration within one week of the declaration of results.

8          Withdrawal/Change of Course(s)

a.       When a course, for which a student is enrolled, cannot be offered according to the announced program, the students may take an alternative course. However, this must be done no later than 15 days after the date of enrolment.

b.       A student, with the consent of the concerned Dean/HoD/Director, may be allowed to: (i) change a course within 7 days of the commencement of a semester, and (ii) drop a course within 5 weeks of the commencement of semester. No fee has to be paid while a dropped course is taken at a later stage.

c.       Withdrawal from a course will be allowed latest up to one week before the 2nd in-semester examination (i.e., by the end of 12th week) under approval by the course in charge and Dean/ HoD /Director of the Institute. Withdrawn courses will appear on transcript with letter grade W. Students will have to pay the requisite fee while taking a course from which they had withdrawn earlier.

9          Repeat Courses

Those failing in any course and having shortage of attendance shall have to repeat that or an equivalent course whenever offered.  Repetition of a course will be allowed on payment of the course fee determined separately for each degree program. If a course is reputed/improved, both the results will be shown on the transcript, however, only the better result will contribute towards GPA computation.

10        Computation of GPA

a.       In each semester, students may be required to appear in quizzes, one hour tests, and final examination, give presentations, participate in group discussion, and submit assignments/lab reports by the due dates. These (to be determined by the teacher concerned) will have different weightages and contribute towards the overall assessment in percent marks.

b.       In case a student joins a course after it has started, he/she will be responsible for any missed quizzes, assignments and lectures. The marks in missed quizzes will be zero while making up tests, assignments, projects and labs can be arranged in consultation with the teacher/HoD.

c.       At the end of each semester, the students will be awarded letter grades A, B+, B, C+, C, D+, D, and F based normally on percent marks earned in each course. Letter grades W (for withdrawal), I (for incomplete), S (for satisfactory), U (for unsatisfactory), V (for verified) will not count towards GPA computation. The grade points corresponding to these grades are:

d.       The Vice Chancellor / Dean of the concerned faculty may decide to use curving for award of letter grades instead of using fixed percentages tabulated above.

e.       Semester and cumulative GPAs will be calculated using the following relationships:

GPA= Sum over Semester (Subject Credit Hours X Grade Point Earned)
Total Semester Credit Hours

CGPA= Sum over all taken (Subject Credit Hours X Grade Point Earned)
 Total Credit Hours Taken

f.        In semester evaluations will be based on one-hour tests, quizzes, lab work, assignments, or presentations, etc.

g.       Semester final evaluation will be based on exam, but in the case of graduate students, it can be the term papers.

NOTE:

a.       In the case of some courses, the evaluation will be graded Satisfactory (S) or Unsatisfactory (U) instead of letter grades carrying numerical values.

b.       The Controller of Examinations will issue results to all the students on completion of each semester and transcripts on completion of specific degree programs. Requests for additional copies of transcripts will be entertained on payment of requisite charges.

c.       A student who maintains a minimum semester and cumulative GPAs of 2.25 at master's level and 2.00 at bachelor's level shall be promoted to the next semester.

d.       A student who fails to maintain the above-mentioned GPA/ CGPA shall be promoted to the next semester on probation, provided his/her semester and cumulative GPAs are not less than 1.50.

e.       A student scoring GPAs less than 1.50 will be required to repeat the semester (essentially the courses in which he/ she has grades lower than C (in case of undergrads) and C+ (in case of graduate students)). The student may be allowed to take a few courses from those of the next semester.  This concession of repetition will be allowed only once. If a student fails to achieve the required GPA/ CGPA after repetition of courses, he/she will be removed from the University roll.

f.        A student who fails to complete a course for reasons beyond his /her control may be granted letter grade I. In that case, if the student has secured passing marks in the in-semester evaluations, his/ her make-up final examination will be conducted to enable him / her to complete the course and earn a grade.  In case, the student has not been able to appear or has failing marks in the in-semester evaluations, he/ she will have to take the course again, for which fresh course fee is to be deposited. The letter grade I will subsequently be replaced by the earned grade.

g.       For graduation, all F grades have to be improved. Besides, the minimum qualifying CGPAs for Bachelors and Masters Students are 2.00 and 2.25 respectively.

11        Transfer of Credit

a.       The policy regarding the acceptance of courses by transfer is to allow credit for courses completed with letter grades B or better (70% or higher marks) in other recognized Universities, provided the courses correspond in time and content to courses offered at SUIT. The student must request and file an official transcript of transfer courses and provide other relevant information (course contents/ outlines) enabling SUIT to award credit. 

b.       An equivalence committee comprising three senior faculty members would oversee such cases. The University may co-opt someone from outside if necessary. The committee is to ensure that courses are not transferred to higher level programs (i.e., Bachelors level courses are not accepted at the Master's level).

c.       The semester/ quarter duration will be borne in mind while computing the equivalence of credit hours. Thus 15 credit hours taken in a quarter (10 weeks of teaching) will be considered equivalent to 10 credit hours of a semester of 16 weeks (15 weeks of teaching).

d.       In no case, the transfer credits can exceed 49% of the overall credit hours for a regular degree program of interest at SUIT and 34% in case of executive degree program. 

12        Course Audits

Students enrolled at SUIT can, on recommendation of their advisors/ tutors and approval of the concerned Dean/ HoD, audit courses at SUIT.  Such students will not receive any credit for courses scheduled on an auditing basis. In order for a successful audit to show on a student's academic record, the student must comply with all the requirements specified by the instructor/ concerned department. Failure in meeting such requirements can lead to award of letter grade W. All students registered as auditors must pay tuition at the regular rate. 

13        Library

The University has a spacious library with adequate and comfortable seating. It is run by a qualified librarian, and is well-stocked with several thousand books and journals. The following rules, subject to change /modification by the Library Committee of the University, shall be followed:

• A card, known as 'Library Card', shall be issued to each student/person permitted to borrow books from the library. Such cards shall be strictly non-transferable and shall have to be presented at the time of using Library facilities.
• A borrower who loses his/her card shall immediately inform the Librarian in writing. A duplicate card will be issued to him/her on payment of a fee of Rs.500/-.
• Books shall be issued to the students and staff of Sarhad University of Science & Information Technology, Peshawar, only.
• Books shall not be transferred from one person to another.
• If a person obtains more than one membership by concealing the facts or in any other way, his/her subsequent membership(s) will be cancelled and a fine of Rs.100/- will be levied for further usage of the library facilities.
• No Books shall be issued to a defaulting borrower, unless he/she returns the books borrowed previously and pays the due fine.
• The borrower who fails to return books at the time of stock-taking shall be liable to fine as decided by the Library Committee.
• Manuscripts, reference books as well as reserved materials will not be issued.
• The members shall have to conduct themselves in an orderly manner. Silence is a must in the Library. The Library administration will have the right to cancel the membership of a person who misbehaves with the library staff, is found taking away the books/reading material without the knowledge of the Librarian, or is involved in such activities which are detrimental to the interest of the library. The library staff administration can also recall a book, if needed, and the members are required to meet any such demand.

14        Laboratories

Sarhad University has modern laboratories with large number of computers and related training tools, including physics, chemistry, pharmacy, digital, machines, basic sciences and project labs. Students of the University shall observe the following rules.

• All the Laboratories will remain open during the office hours (usually 9.00 a.m. to 5.00 p.m.). After-hours permission may be granted for laboratory use under special circumstances.
• No software shall be installed on laboratory PCs without the prior, written consent of the System Administrator/ Laboratory In-charge.
• Students will be allowed to use Internet in the Laboratory while no class is in progress.
• All laboratories provide a no-smoking environment and hence all are expected to refrain from smoking.
• Viewing obscene material in the laboratories is strictly prohibited and disciplinary action will be taken against offenders.
• In case of technical problem, Laboratory In-charge should be immediately approached.

15        Award of University Gold Medal

Gold Medals shall be awarded to students who fulfill the following conditions:

a-      Pass all the University examinations in first attempt and complete the course in prescribed number of semesters/ years.

b-      Secure a CGPA of at least 3.50 on a scale of 4.00.

c-      Secure Highest CGPA in his/her discipline. In case of tie between two or more students, aggregate marks obtained in all examinations will form the basis. If still there is a tie, more than one Gold Medal will be awarded.

16        Admission of foreign students

Candidates desirous of joining Sarhad University are required to produce the following documents along with their request for admission, before they can be considered for admission.

No Objection Certificate (NOC)

            From:
                        The Ministry of Education,

                        Government of Pakistan,

                        Islamabad, (Pakistan).

FOR ADMISSION TO BACHELOR DEGREE PROGRAMS:

Equivalence certificate for HIGHER SECONDARY SCHOOL

CERTIFICATE (12 years education).

            From:
                        The Inter Board Committee of Chairmen,

                        Media Foundation Block (1st Floor),

                        G-8 Markaz, Islamabad (Pakistan).

                        Phones: 051-9262712, 051-9262715

FOR ADMISSION TO MASTER DEGREE PROGRAMS:

Equivalence certificate of Bachelor degree (16 years education)

            From:
                        The Director-General,

                        Attestation & Accreditation,

                        Higher Education Commission,

                        Sector H-9, Islamabad (Pakistan).

                        Phones: 051-9257598, 051-9040708

English Language Proficiency Certificate from the Pakistan Embassy of the respective foreign country.